JOB DESCRIPTION
Location: Hybrid (Downtown, Toronto)
Duration: Until October 31, 2024
Our client a leading financial institution in Downtown Toronto is looking for an Accounts Payable Analyst to be responsible for paying vendors of the bank, and to help support volumes concerning processing invoices through different payable systems. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.
Typical Day in role:
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Process invoices and review entries on PeopleSoft and SMS (SmartStream)
- Ensure that all invoices are settled by the due date
- Accurately processing monthly, quarterly and year-end accruals.
- Acquire and maintain a strong knowledge of Bank’s Accounting Policies and Procedures.
- Promptly reconciling source documents to General Ledger Suspense Accounts at appropriate intervals
- Ensure all invoices, expense statements and other instruments received for processing contain all necessary information and bear evidence of authorization.
- Process all accounting transactions to the appropriate Customer/General Ledger Accounts in accordance with established accounting policies and procedures.
- Follow up and resolving exceptions, unposted items, outstanding transactions in the suspense accounts and outstanding invoices to subsidiary companies of the Bank.
- Ensure timely, accurate and efficient processing of customer inquiries.
- Actively seeking opportunities to improve departmental processes and customer service.
- Ensure Customer Service Standards set out in the Service Level Agreements are consistently met.
- Ensure the timely and accurate processing of invoices, expenses, and other accounting transactions.
- Ensure the timely escalation and upward referral of unresolved/unusual inquiries/outstanding issues.
- Ensure the timely and reliable investigation and resolution of and response to inquiries from the servicing Units/other Departments of the Bank, in a manner that provides total satisfaction.
- Share learning and insight with fellow employees
- Provide input and ideas on how to improve processes
- Demonstrate cooperation within and beyond own team
- Assist in the training/cross-training of fellow employees
- Assist when volumes, due to vacations or other absences demand the performance of other duties.
- Promote a friendly climate, good morale and cooperation within and beyond own team or unit.
- Identify issues/processing deficiencies and recommending solutions.
- Assist with the implementation of new projects.
Must-Have Skills:
- 3+ Data Entry experience
- Previous banking or Financial Institution experience
- Knowledge/experience with reconciliations
- Strong knowledge of Excel (spreadsheets, Vlookup, pivot tables)
Nice-To-Have Skills:
- Bilingual (French or Spanish)
- PeopleSoft and SmartStream
Soft Skills Required:
- Quick learner
- Attention to detail
- Critical thinking skills
- Ability to handle high volumes
- Excellent communication skills
- Ability to multi-task and prioritize assignments
- Ability to work both independently and collaboratively with a team
Education:
- Post-secondary mandatory, preferably in Accounting discipline
Finance professional is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.