Office Administrator

  • Location: Toronto, Ontario
  • Type: Permanent
  • Job #982

Our client, a luxury residential Real Estate development firm is currently looking for an Office Administrator to support the daily operations of the office, perform executive administrative tasks, and ad-hoc duties as required. The selected candidate will be a dynamic, self-starter with strong communication and problem-solving skills.

The Office Administrator will be responsible for the following duties:

  • Support C-level executives and senior management as required including:
    • Coordination of travel arrangements – booking airfare, hotels, ground transport
    • Organizing meetings
    • Google/Outlook calendar management and interaction with key development industry contacts
  • Corporate procurement for office supplies and project materials/needs as required and coordinating/corresponding with and retaining price quotations from vendors and preparation and management of a master vendor list.
  • Support corporate communications (internal and external) in line with overall brand and messaging strategy.
  • Coordination and communication with head office to maintain compliance with corporate policies.
  • Human resource support duties including training and introduction of employee programs.
  • Support Finance and Accounting with invoice reconciliation, cheque preparation, light bookkeeping.
  • Project related support for Sales and Marketing, Construction and Development such as:
    • Sales office administrative support
    • Sales related information checking and reconciliation
    • Procurement/coordination support for marketing initiatives
    • Management and coordination of weekly project team meetings
  • Take incoming calls and greet customers and clients, also respond to general inquiries, direct inbound and outbound calls and manage mail coordination and central inbox.
  • Participate in any company led trainings or meetings.
  • Ad-hoc duties as required.

In order to qualify you must possess the following skill set:

  • Possess a solid administrative background with strong computer capabilities.
  • Strong interpersonal communication skills.
  • Possess ability to adapt to changing conditions.
  • Demonstrate ability to multi-task.
  • Ability to work independently.
  • In office attendance in required.
  • Strong problem-solving skills.